Faculty and Staff Handbook: Registrar

Master Calendar

Class schedules are available on-line each April for the upcoming Summer, Fall and Spring Semesters.  Information printed in these schedules includes general information concerning enrollment procedures, the actual class schedule, a Final Exam schedule and a MASTER CALENDAR.  The MASTER CALENDAR includes, but is not limited to, the following information:

  1. Beginning and ending dates of the semester
  2. Last day for tuition/fee refunds
  3. Last day to drop/add classes
  4. Semester Certification Dates
  5. Class Rosters
  6. Mid-Term of semester
  7. Enrollment for upcoming semester
  8. Final Exams
  9. Final Rosters
  10. Graduation
  11. Last day for book refund and book buy-back at Bookstore
  12. Student I.D.’s
  13. Placement Testing
  14. Office Hours

Change in Registration

If a student wishes to change class time, drop a class or add a class, they must contact their academic advisor.  Students can utilize RedConnect to leave a note to their academic advisor requesting a change to their schedule or schedule a time to visit with their advisor virtually or face to face.  

  • During pre-registration a student will be allowed to make course changes, which must first be approved by their academic advisor.
  • A student who withdraws from a course after the 20th day of classes will receive a “W” for that course, which does not calculate into the GPA.
  • A student will be allowed to add a course up to and including the Final Add Date as indicated on the Master Calendar. 
  • A student will be allowed to drop a course up to and including the Final Drop Day as indicated on the Master Calendar. The Final Drop Day is determined by calculating eighty (80) percent of the allotted class time. Courses not meeting the entire semester will be calculated in the same manner.
  • A student remains responsible for payment of tuition and fees if the drop occurs after the tuition refund dates as indicated on the Master Calendar.

 

Class Rosters

Rosters are distributed to faculty four (4) times each semester for classes beginning the first day of the semester (Standard Courses). 

  1. First Official Roster
  2. Semester Certification Roster (20th Day)
  3. Mid-Term Grade Roster
  4. Final Grade Roster

Semester Certification (20th Day) Rosters for late-starting classes (Mini Courses) are distributed to faculty based upon 25% class completion.  Each set of rosters have a message and/or a memo attached with instructions.  It is extremely important to follow the instructions included with each set of rosters.

Mid-term Semester and Rosters

Rosters are distributed for assigning grades the week before mid-term grades are due in the Registrar’s Office.  No mid-term grades are mailed to the student from the Registrar’s Office.  It is the responsibility of faculty advisors to meet with the students they advise to discuss mid-term grades, which is a key student retention activity.

A report showing the grades of a student will be available online through the RedConnect system at the end of a semester or session.  

Graduation

Ceremonies are held in May each year for students completing the Associate Degree or a Certificate of Achievement.  Faculty members participate in graduation ceremonies held in May.  The College provides academic regalia for full-time, permanent faculty.  It is the responsibility of the faculty members to contact the Registrar’s Office no later than October 1 to have their academic regalia ordered.